Virtual assistant

Outmoded? Here are 11 tasks to outsource to your virtual assistant

Isn’t it weird that getting started is always very difficult?

You can realize you absolutely have to start outsourcing certain tasks, hire a fabulous virtual assistant and mentally prepare to shift workloads…but pulling the trigger can feel overwhelming.

Are you assigning the right tasks to your virtual assistant?
Should you keep some of this work on your own plate?
Was this all a huge mistake??!?

deep breath, beautiful. You do the right thing!

And I’m here to give you some tips on which tasks are absolutely ideal for outsourcing to a Virtual Assistant. Respect them and you will never have to worry about juggle everything yourself again!

Administrative tasks you can entrust to a virtual assistant

APPOINTMENT SCHEDULING TASKS

Why he should go to a virtual assistant: VA means virtual assistant, which means that scheduling is almost a no-brainer! With shared electronic calendars, you can give him access and entrust him with the management of all your appointments, including logistics.

Risks: If you schedule personal events that aren’t on your shared calendar, conflicts may arise.

Awards: You’ll spend less valuable energy sorting out meeting details. You can simply check your calendar and go to your appointments feeling confident and prepared.

BILLING TASKS

Why he should go to a virtual assistant: Full bookkeeping may require a specific skill set, but sending invoices is a simple and repetitive task. As long as your VA has accurate billing information, they can handle this workload quickly and easily.

Risks: Writing mistakes are inevitable… but if you’re like me, you make them yourself on occasion too!

Awards: With your VA in charge of billing, you’ll never forget to bill a client again. Revenues will come faster and more predictably.

Customer Support Tasks You Can Outsource to a Virtual Assistant

EMAIL MANAGEMENT TASKS

Why he should go to a virtual assistant: Responding to emails is time-consuming and distracting, especially when many of them involve questions you’ve already answered 963 times. Even sorting through your inbox and determining what needs to be addressed is a waste of time! A good VA can sort things out, answer simple requests, and channel the things that matter to you.

Risks: Sometimes your VA may respond to an email that actually needed your personal attention.

Awards: Less stress, more time and the ability to focus only on priority correspondence.

SUPPORT SERVICE TASKS

Why he should go to a virtual assistant: Most virtual assistants are tech savvy and trained to solve problems, so simple help desk requests are fine. Even putting your VA in charge of facilitating communication between clients and a technical expert will save you time and hassle.

Risks: Some requests will block your VA, and she may offer incorrect answers on occasion. (Proper training and constructive feedback should correct this over time.)

Awards: Your customers get faster answers to their questions, which makes them feel valued and appreciated.

FACEBOOK GROUP ADMINISTRATION TASKS

Why he should go to a virtual assistant: Responding to Facebook comments takes some finesse, which means it can be extremely time-consuming. Train your VA on brand-aligned responses and give them the responsibility of monitoring discussions.

Risks: Trolls. Impossible to avoid them!

Awards: Facebook highlights fast response times, so having your VA manage your group will give you an outstanding rating. It also takes away an important but low-level task from you.

Operational tasks you can outsource to a virtual assistant

FUNNEL DEVELOPMENT TASKS

Why he should go to a virtual assistant: As long as your VA has copywriting skills — and most do — they can take the classic sales funnel formula and adapt it to your latest offers and products.

Risks: Relatively little, especially if you prove its work yourself.

Awards: A fresh look at your funnel emails, and you’ll have more time to develop and perfect the products themselves!

MEMBER MANAGEMENT TASKS

Why he should go to a virtual assistant: Welcoming new members of the community, answering questions, and reminding fans of upcoming events are easy tasks…but one that no entrepreneur should handle on their own.

Risks: Some subscribers may prefer a response from the business owner. (Most will never know the difference.)

Awards: The fans are happy, connected and treated well.

The marketing tasks that you can entrust to a virtual assistant

ADVERTISING MANAGEMENT TASKS

Why he should go to a virtual assistant: If you run ads or use affiliate programs, you know these things take a bit of maintenance and tinkering. Your VA can make sure the plugins are up to date, the revenue is flowing, and the links are all correct.

Risks: If she doesn’t notice a technical problem, money could be lost… but frequent checks can limit this problem.

Awards: With a talented VA in charge, advertising becomes a truly passive source of income!

SOCIAL MEDIA TASKS

Why he should go to a virtual assistant: Many virtual assistants excel at managing and maintaining social media. In fact, some handle ONLY those specific workloads. Make sure your marketing vision is clear, give some guidelines and provide SOPsand configure your VA to dazzle your followers.

Risks: Social media is where most people get to know you, so missteps can be painful. Speak up personally if something really controversial comes up.

Awards: You can rest easy knowing that your profiles are fantastic, your follower count is growing, and all you have to do is offer some high-level advice on occasion.

CONTENT DEVELOPMENT TASKS

Why he should go to a virtual assistant: As an online entrepreneur, producing content is a HUGE part of what you do to promote your work and your offerings. It can be difficult to follow if you write everything yourself. Instead, generate ideas and outlines, but leave content creation to your VA.

Risks: If your VA isn’t a decent writer, your content may be poor. Only outsource content to someone whose skills match (or exceed!) yours.

Awards: With a talented VA in charge, you can continue to deliver high-quality content to your marketing channels. You focus on the strategy and entrust the execution to your assistant.

GRAPHIC DESIGN TASKS

Why he should go to a virtual assistant: Your graphics need to be branded, consistent, and absolutely stellar…and as a modern business owner, you need TONS of them. Most of us post graphics as often as we post writing, which means they need to be created and edited almost daily. So time consuming!

Risks: Some VAs are more artistically adept than others. If yours is a beginner and you task it with creating charts from scratch, it might botch them. (Consider graphic models in this case.)

Awards: Great visuals to go with your messages, branding, and visual consistency, all without having to open Photoshop yourself!

Your virtual assistant may have other talents or skills that are not part of these 11 tasks, and if so, use them!

Find out what she likes to do and find a way for her to do it on your behalf. But if you’ve just established a relationship and aren’t sure of its strengths, pick a few of these tasks to start with, and you’ll soon see where it shines!